Last Updated: 24th May 2018
Data Protection Principles
Sick Pay UK is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and legitimate purposes and not processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
- This policy applies to all personal data processed by Sick Pay UK.
- The Responsible Person shall take responsibility for Sick Pay UK’s ongoing compliance with this policy.
- This policy shall be reviewed at least annually.
- Sick Pay UK is registered with the Information Commissioner’s Office as an organisation that processes personal data.
Lawful, Fair and Transparent Processing
- To ensure its processing of data is lawful, fair and transparent, Sick Pay UK shall maintain a Register of Systems.
- The Register of Systems shall be reviewed at least annually.
- Individuals have the right to access their personal data and any such requests made to Sick Pay UK shall be dealt with in a timely manner.
- All data processed by the Sick Pay UK must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate reasons.
- Sick Pay UK shall note the appropriate lawful basis in the Register of Systems.
- Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
- Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in Sick Pay UK’s systems.
- Sick Pay UK shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
- Sick Pay UK shall ensure that personal data is not further processed in a way that is incompatible with the original purpose.
- Sick Pay UK shall take reasonable steps to ensure personal data is accurate.
- Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
- Sick Pay UK shall take reasonable steps to ensure that personal data is brought up to date and accurate where appropriate when re-engaging with existing clients.
- To ensure that personal data is kept for no longer than necessary, Sick Pay UK shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
- The archiving policy shall consider what data should/must be retained, for how long, and why.
- Sick Pay UK shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
- Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
- When personal data is deleted this should be done safely such that the data is irrecoverable.
- Appropriate back-up and disaster recovery solutions shall be in place.
- Sick Pay UK uses SSL encryption on its Site
- In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, Sick Pay UK shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to theICO
Data we collect
If you request a quote from Sick Pay UK website, you are providing personal data to Sick Pay UK. The purpose of our site is to provide a wide range of quotations from different Partner organisations. In order to do this, we will pass the data you provide to Sick Pay UK to our partners.
In addition, we enable you to return to the Site at any time to retrieve past quotes from partners. This requires Sick Pay UK to store your data and any details of the quotes you’ve received on our servers.
We have kept to a minimum the amount of required information you need to pass us to access the services on our site, but if you do not wish to provide us with certain information we may find it impossible to provide all aspects of our service to you.
We may collect the following information:
- Your name and date of birth
- Your email address and telephone number
- Your income
- Your postcode
- Details about your medical history.
By providing data to Sick Pay UK, you are consenting to Sick Pay UK converting such information into digital format such that it can be read, utilised and displayed by Sick Pay UK’s computers or any other technology currently in existence or hereafter developed capable of utilising digital information.
Third parties we may need to share your data with
In order to get insurance quotes from across the marketplace for you, we need to pass data to insurers, i.e. third parties, which wish to provide you with quotes or products or services related to the request you have submitted to the Site.
We ensure that we only work with trustworthy third parties with robust data protection policies of their own. However, we cannot guarantee the way in which our third party partners will use your information. Your data will be managed in-keeping with our third parties’ own Privacy Policies, which may be different from ours but will still be in accordance with the General Data Protection Regulations.
Third parties we may need to share your data with…
- Shepherds Friendly Mutual Society
- Legal & General
- Royal London
We may also pass data to a variety of other insurance providers not listed above, but we will inform you of any changes in providers and update you accordingly.
We are committed to ensuring that your privacy is protected. We will only use the information that we collect about you lawfully in accordance with the EU’s General Data Protection Regulations (GDPR). We may change this policy from time to time by updating this page.
At all times this information is protected in a manner fully in-keeping with the EU’s General Data Protection Regulations. We will not share your information with any third parties without first obtaining your consent.
You have the right at any time to request from Sick Pay UK:
- What personal data are being processed
- The purposes for which the personal data are being processed
- Who, if anyone, the personal data are disclosed to
- The extent to which Sick Pay UK is using the personal data for the purpose of making automated decisions relating to you, the user and, if so, what logic is being used for that purpose
Sick Pay UK has 30 days to respond to such requests.
You also have the right to request the deletion of all data we hold on you. This is not an absolute right and applies only in certain circumstances, as outlined by your rights under the GDPR legislation.
Cookies are small text files placed on your computer by websites or sometimes by emails. They provide useful information to companies, which help in all sorts of ways.
Types of cookies
Session Cookies – Almost every website uses session cookies. Each time a visit is made to our website a session cookie is placed on the computer or mobile device. These cookies do not gather any information about you that could be used for marketing or remembering where you have been on the internet.
Session cookies are deleted when the browser is closed or when the session has been inactive for a specified length of time, usually 20-30 minutes..
Tracking Cookies – We use these cookies to collect information about how visitors use our website, including details of the site where the visitor has come from, the pages viewed and the total number of times a visitor has been to our website.
How to block cookies
You can block any cookies from any website through your browser settings. For more information about how to disable cookies in your browser please visit the About Cookies website.
Links to other sites
END OF POLICY